Introduction

The privacy policy will outline why Here Talent Ltd. (‘we’, ‘us’, ‘our’ ‘H.T.L.’) may collect, use, store, and/or share your personal information. 

Here Talent Ltd. is a talent agency with a registered business address of HLB House, 68 High Street, Tarporley, Cheshire, CW6 0AT. 

You can contact us regarding any matter relating to this privacy policy via email at info@heretalent.com. 

What personal data does Here Talent Ltd. collect?

• Personal contact information. 

• Personal data about you, this can include date of birth, gender, nationality, race, marital status, health information, and any other personal data relevant to your relationship with H.T.L. 

• Personal data that may identify you, this can include passports or driving licences, e-signatures, photographs, videos, physical characteristics and measurements, and other personal characteristics. 

• Personal data to process any payments that H.T.L. may need to process, such as bank details, VAT number, UTR number, and National Insurance number. 

• Details of any beneficiaries or assets, should this be relevant to your relationship with H.T.L.

• Personal data relating to your professional work. This includes photographs, videos, calendars, previous employment, credits, contractual agreements, details of membership to any professional bodies, training history, and any other relevant information that enables H.T.L. to promote your career and facilitate work projects.

• Personal data relating to your relationship with H.T.L. 

• Technical data through the use of our website or when you open emails from us, such as IP address, browser information, access times, and locations. 

• We may receive personal information if you connect with us online via social media and have access to information included on your profile or via any communication using these sites. 

Some of the data we collect may be classified as sensitive personal data and fall within “special categories,"  such as information about race, sexuality, or criminal convictions.

Most of the information H.T.L. collects will be provided by you during the course of your dealings with H.T.L. Other information may come from public sources, third party providers, or social media sites such as LinkedIn, IMDB, and Spotlight. We may receive information from third-party service providers such as credit reference agencies, accountants, law firms, payment service providers, or industry news, and we may combine this information with the information you give us for the purposes set out in this privacy policy.

What do we do with the personal information we collect?

H.T.L. will use your personal information for a variety of different reasons, depending on your relationship with H.T.L. 

In general, H.T.L. may use your personal information for:

• Business management and internal record-keeping.

• Providing our services to you.

• Responding to enquiries you make to us.

• Communicating with you when you have provided us with an email address through the H.T.L. website or through an initial email conversation. 

• To improve our services and to inform you of any relevant services, promotions, or information that we think you may find useful using the email address you have provided.

• Accounting and auditing services.

• Equal opportunity monitoring. 

• To comply with any relevant legal obligations.

As a client of H.T.L., we may use your personal information for:

• Submit you for work opportunities and represent you effectively. 

• Manage your affairs and service your contracts. 

• Keeping you up to date and reporting to you. 

• To create a performer profile on our database to assess your suitability for roles and projects. To be able to forward your profile onto third parties, such as casting directors and producers. To transfer your profile onto a third-party casting database in order to find and put you forward for new roles and projects.

• To create a profile for you on the H.T.L. website. 

• Negotiating and discussing agreements or applications on your behalf for projects. Including, but not limited to, the scope of the project, fees, payments, royalties, usage agreements, working hours, working locations, dates of engagement, intellectual property rights, breach of contract provisions, and publicity obligations.

• Discussion with lawyers or legal representatives if necessary.

• To collect and receive payments on your behalf, collect and apply VAT and deduct any relevant commissions.

• HMRC reporting. 

 Legal grounds for processing your personal data.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal basis we rely on in order to process your personal information.

• Performance of a contract. We may process your personal data to fulfil our Terms of Business or other contractual obligations with you.

• Legitimate interests of running an agency business.

• Consent: We may process your information if you have given us permission to use it for a specific purpose. You can withdraw your consent at any time. 

• Compliance with legal obligations. 

Some of the data we hold may be classified as more sensitive information, known as “special categories” of information. H.T.L. must have further legal grounds for collecting, storing, and using this kind of data. We may process sensitive or “special categories” of data in the following circumstances:

• With your explicit consent.

• If there is a vital interest in doing so, we may process the information if we believe your vital interests are at risk or the vital interests of a third party are at risk. For example, someone's safety. 

When does Here Talent Ltd. share your personal data?

H.T.L. may have to share your personal data with third parties. H.T.L. requires all third parties to respect your personal data in accordance with the UK GDPR. 

• H.T.L. will never sell, trade, or rent your personal information.

• We may pass your information on to third-party providers such as Tagmin, agents, sub-contractors, production companies, casting professionals, or any other third party for the purposes of providing our services to you. 

• For certain projects, we may be required to share your sensitive or special information. We would only share the information that is essential to delivering your or our services. 

• We may share personal information if required to do so by law or any other legitimate interest.  

We may sometimes need to share your personal information with organisations outside of the UK. This means your personal information may be transferred to countries outside of the EU. These countries may have different laws regarding data protection. H.T.L. will only transfer your personal information to organisations and companies that are in countries outside of the EU when it is necessary for you to provide your services or our services. If we transfer your personal information outside of the EU, we shall take steps to ensure that security measures are taken, with the aim being that your personal data is protected as outlined in this privacy policy, where possible.

How do we keep your information safe?

We have implemented reasonable technical security measures to keep your personal information safe. We aim to protect it from loss, misuse, or unauthorised alteration. 

The nature of email and electronic communication can never be guaranteed to be 100% safe. As such, information sent to us in this way is done at your own risk, and we cannot guarantee the security of the information provided. 

Should we suspect a data breach, we will notify you immediately. 

We will keep your information for as long as it is necessary for the purposes set out in this privacy notice, including any Terms of Business or other contractual obligations we may have with you, and for satisfying legal, accounting, or reporting purposes. 

Website and cookies

Our website, www.heretalent.com, may contain embedded content from other websites and links to other sites. We have no control over these other websites, and the content behaves in the same manner as if the user had visited the other website. Therefore, we cannot be held responsible for the practices or any privacy information you may provide while visiting links or embedded sites via www.heretalent.com. Such sites are not governed by this policy. This policy only applies to the Here Talent Ltd. website. We encourage you to check the privacy policy of any third-party site. 

Cookies are a specific technology that stores information between website visits. They are used in different ways. Common uses are remembering what’s in a shopping basket when shopping for goods online, supporting users to log in to a website, or tracking the browsing behaviour of a user. Cookies allow a website to recognise the user's device and are used to allow for a more efficient browsing experience. We use cookies necessary for the functioning of the H.T.L. website. However, you may prefer to disable cookies. You can find out more information here: https://www.aboutcookies.org/.

Your rights in relation to the privacy policy. 

Under certain circumstances, by law, you have the right to:

• Request access. 

• Request correction.

• Request erasure.

• Object to processing if there is something about a particular situation that makes you want to object.

• Request a restriction on the processing of your personal data. 

• Withdraw your consent. If we are relying on your consent to process specific information, You can withdraw this consent at any time, and we will stop processing this information unless H.T.L. has legal grounds to not do so under law.

We will consider and act upon any request in accordance with applicable data protection laws.

Requests should be made to info@heretalent.com. 

Updates. 

We reserve the right to update this privacy policy at any time. We will inform you if we make substantial changes. 

Please keep us informed of any changes to your personal data so we can keep our records correct. 

We keep our privacy policy under regular review. The privacy policy was last updated in April 2024.